You will not have access to this page unless you have been given a Web Editor or
Admin role.
A list of events is displayed for each group (branch). Clicking on an
entry in this list will open a page with more detail on the event.
Event detail consists of general information about the event and optionally one
or more event components. You do not need to enter any components.
However, having components allows you to enter several items and have a
description and files loaded for each. Components might be used if you had
several speakers and you wanted to load an abstract for each or you might want
to have a meeting followed by a speaker etc.
To edit an event, select the event from the list. It's details will be displayed.
Click Edit to put the event information into edit mode.
To create a new event, click New. You can be displaying any event details.
To delete an event, first select the event and make sure its details are displayed.
click Delete
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UpLoad Files
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This area is used to upload files from your computer to the web server.
It only shows for Editing Events and inserting New Events
You cannot enter a file path name directly into the text boxes below so you must
use this Upload Files tool to have the file loaded and displayed in the correct area.
(This minimises broken links)
You only need to use this area if you have files to upload.
You can enter the full path and file name (including extension) on your computer
or you can use the Browse button to select the file path (recommended).
Note: you cannot delete a file once loaded (this is an administrator function),
but you can remove its path and hence its link (see below) and you can have the same file for more than one text box,
e.g. you may want to have the same file for both the Top Graphic and Bottom Graphic.
You will simply need to load the file twice (once for each area)
and have the Overwrite box checked (see below).
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Upload this file for:
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Select the area you want to load this file for. When the file is uploaded,
its path will be displayed in the text box for this area
and its link will be displayed on the event page for this area.
When Clearing a file path, you also need to select its area from this dropdown list.
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Overwrite File:
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You cannot overwrite a file unless this box is checked.
You need to make sure the file name is unique before doing this,
i.e. the file name is not the same as the one loaded for a previous event.
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Clicking this button uploads the file, checking if it is overwriting a file of the same name.
The file is saved in the area specified in the web configuration for holding event files.
(You do not need to know where this is but it holds files for all events for this group.)
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Clicking this button clears the textbox for the area selected in the Upload this file for: dropdown list
The file link will not be displayed in the event page.
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Event Information
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Event ID:
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This is the database record number and is only used for debugging errors.
You may need to quote this number if you have a problem.
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Event Name:
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(Required) This is the full name for the Event. It will be displayed in lists of Events
and will act as a link to the Event details,
so it should be meaningful without being too long. It can include spaces.
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Event Text:
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This text will be displayed on the Event details page name and can be used
for anything that you want to say about the event in general.
Note: You also have text fields for displaying information about
Event components (see below).
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Event Date & Time:
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(Required) The event date is required. The Time and For time are optional.
If you are going to use only a single time entry, you shoudl use the Time field not the For field
as this will read better.
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Event Link:
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You can include a link to the Event's web site or other relevant link.
This field is required if you check the "Use only this Link"
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Use only this Link:
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On the list of events, each event name is listed and you click on the name
to be taken to more information.
Normally (with this unchecked) you would be taken to a separate events page with the information displayed.
However, if this box is checked, the link to the event uses this link
instead of linking to the separate event details page.
i.e. the rest of the information on this edit page will not be visible
since a page displaying it will not come up.
You would use this if you wanted to include in the event list e.g. a PESA event which had it's own web page.
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Event File Path:
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(Read Only) You can upload a file describing the event.
Its path and file name will be loaded here when you use the Upload Files tool with "Event File" selected.
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Top Graphic Path:
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(Read Only) If you want a graphic or image file displayed at the top of the event details page,
you can upload this file using the Upload Files tool with "Top Graphic" selected.
Its path and file name will be displayed here.
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Bottom Graphic Path:
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(Read Only) If you want a graphic or image file displayed at the bottom of the event details page,
you can upload this file using the Upload Files tool with "Bottom Graphic" selected.
Its path and file name will be displayed here.
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Event Type:
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Select the type of the event.
This is used to group similar events for display purposes,
e.g. the user may only want to see branch meetings.
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Owner Group:
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If you are an administrator, you can select the group (branch, committee etc)
which owns this event.
If you are not an administrator, you will not be able to change the event owner
from the group whose link you selected to enter this edit page.
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Venue:
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Select the Venue where this event will be held.
You must have previously defined the venue for it to be available for selection.
If the venue is not in the list, you shouldl select any venue, save the record,
define the venue and re-enter or refresh the page to have the venue displayed in the list.
The venue will be displayed as a link on the events page.
Clicking on this link will take the user to a separate page with the venue infomation displayed.
Edit or Create a Venue
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Venue Floor:
Venue Room:
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The Venue does not have floor or room information.
These are entered here with the event details as they are
most likely to change between events at the same venue.
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Update:
Insert:
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Click the Update or Insert button to have the record saved to the database.
It is not saved until this is clicked.
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Cancel:
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Click Cancel to exit the Event Edit
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Event Component:
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Each event can have multiple components,
but you do not need to have any components.
A list of components is displayed for each event.
If there are no components to display, the Component Details section
will display a new component ready to be entered and saved using the Insert button.
Sometimes the component area displays the New component when there are existing components.
Simply click Cancel to exit back to displaying the selected Component.
To edit a component, select the component from the list. It's details will be displayed.
Click Edit to put the component information into edit mode.
To create a new component, click New. You can be displaying any component details.
To delete a component, first select the component and make sure its details are displayed.
Click Delete. Make sure this is correct as there are no checks for deletes.
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Upload Component Files:
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For help on uploading files, see the sectiion on uploading event files above.
This has the same functionality except there is no dropdown list because each compenent can have only one file.
If you need more than one file, add another component.
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ComponentType:
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Select a component type. This is not used for display at present
but it is used for statistics on the types of event components.
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Title:
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(Required) Enter the title for the component.
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Display Text:
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Enter any text here to describe the component.
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Link:
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You can enter a link here about the component or for further information on the component.
Make sure you include the http:// prefix.
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File Path:
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(Read Only)
The path and file name for the component file will be displayed here when you use the Upload Files tool.
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Order:
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(Optional)
If you enter an order number against each component,
they will be displayed in ascending order regardless of the time entered for each component.
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Time:
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(Optional)
You can enter a time for a component and it will be displayed on the event page for that component.
Components are displayed in ascending time order unless a display order is entered. The display order takes precedence.
If two components have the same display order, they are sorted in time after being sorted in display order.
You cannot enter component times spanning two days.
If you need to do this, use the display order and enter the time information in the description field.
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New:
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Clicking New changes the fields to allow a new entry.
Enter values in the fields as desired.
If there is an error, it will be displayed and the record will not be saved.
You will need to click Insert for the new record to be saved.
It will not be saved if there is an error showing.
Clicking Cancel will exit the insert mode without saving the record.
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Edit:
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Clicking on Edit changes all the fields to allow editing.
If there is an error, it will be displayed and the record will not be saved.
You will need to click Update for the record to be saved.
It will not be saved if there is an error showing.
Clicking Cancel will exit the edit mode without saving the record.
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Update:
Insert:
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Click the Update or Insert button to have the record saved to the database.
It is not saved until this is clicked.
If there is an error, it will be displayed and the record will not be saved.
Clicking Cancel will exit the edit mode without saving the record.
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Delete:
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Clicking on Delete will delete the record that is currently selected
and displayed in the details area.
Be careful with this as there is no confirmation or checks.
If you accidentally delete a record then you will need to add it again.
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